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ARIZONA BOARD OF REGENTS

ARIZONA STATE UNIVERSITY
MEMORIAL UNION - ALUMNI LOUNGE

January 27 and 28, 2005

ANNOTATED AGENDA
(as amended January 20, 2005)

THURSDAY, JANUARY 27
1:00 p.m. CALL TO ORDER, GREETINGS, AND ANNOUNCEMENTS FROM THE BOARD PRESIDENT
   
1:05 p.m. CALL TO THE AUDIENCE
   
1:35 p.m. REPORT FROM THE PRESIDENT OF ARIZONA STATE UNIVERSITY
   
1:50 p.m. ADOPTION OF ALL CONSENT ACTION ITEMS AND ACCEPTANCE 
OF ALL CONSENT REPORT AND INFORMATION ITEMS

All items on the agenda that are printed in blue and are marked with an asterisk (*) are consent matters and will be considered by a single motion with no discussion. All other items will be considered individually.

*Minutes  (Approved)

  1. September 30 and October 1, 2004, Executive Session
  2. November 18 and 19, 2004, Regular Meeting
1:55 p.m.

STUDY SESSION ON THE FEASIBILITY AND PLANNING STUDY OF THE PROPOSED REDESIGN OF THE UNIVERSITY SYSTEM

  1. Update on the Status of the Feasibility and Planning Study of the Proposed Redesign of the University System
3:55 p.m.

FOCUSED GOVERNANCE

  1. Update on Focused Governance

The Board will receive a report from Board President Stuart on Focused Governance. 
   

4:05 p.m. REPORT ON THE EXPANSION OF MEDICAL EDUCATION AND RESEARCH IN PHOENIX
   
4:15 p.m. RECESS
   
FRIDAY, JANUARY 28
9:15 a.m. STUDY SESSION ON STUDENT FINANCIAL AID AND TUITION AND FEE POLICY FRAMEWORK
  1. Annual Student Financial Aid Report for 2003-2004

The Board is asked to review the 2003-2004 annual report on student financial aid for the Arizona university system. The report contains information on gifts as well as self-help support and will be presented in a new format using the Common Data Set (CDS). The study session will also provide a brief historical background, some basic financial aid information, and current challenges facing the university system.

  1. Adoption of Tuition Calendar  (Approved)

The Board is asked to review and adopt a tuition-setting calendar for the 2005-2006 academic year.

  1. Discussion of Student Financial Aid, Tuition, and Fees Policy Framework

The Board is asked to review issues and modeling of possible changes to the universities’ current tuition and fees framework.

  1. Common Format for Academic Program and Class Fee Requests  (Approved)

In response to Regents’ requests, a common format for presenting requests for special class fees, special program fees, special program fee ranges, and common surcharge fees is presented for approval.
   

11:15 a.m. PROGRAMS COMMITTEE
  1. Annual Report on the Faculty Tenure and Post-Tenure Review Processes

The Board is asked to review an annual report summarizing the progress of several cohorts of faculty through the tenure process. In addition, this report gives information on post-tenure review of faculty performance.

  1. *Academic Program and Organizational Unit Change Requests and Summary Report on Program and Organizational Changes Approved by the Executive Director  (Approved)

The Board is asked to authorize the following requests for ASU: planning approval for a Ph.D. in Construction, implementation of the Master of Laws (LLM) in Tribal Policy, Law and Government, and creation of a minor in Social Welfare and the establishment of three new organizational units: the Institute for Humanities Research, the Institute for Social Science and Research (ISSR), and the Southwest Interdisciplinary Research Center (SIRC).

The Board is asked to authorize one request for NAU: the implementation of the Master of Science in Applied Geographic Information Science. The Board is asked to authorize two requests for UA: implementation of the Bachelor of Science in Crop Production and planning approval for the Ph.D. in Transcultural German Studies.
   

11:45 a.m. REPORT FROM THE BOARD’S REPRESENTATIVE TO THE JOINT CONFERENCE COMMITTEE OF THE UNIVERSITIES AND COMMUNITY COLLEGES
   
11:55 a.m. REPORT FROM THE ARIZONA FACULTIES COUNCIL
12:05 p.m. RECESS
1:15 p.m. STRATEGIC PLANNING
  1. FY 2005 Capital Development Plan Update

Board Policy 7-105 permits the universities to revise their current year Capital Development Plans in January, if necessary. Revisions may include the addition of new projects, project budget adjustments, and deletion of projects. Arizona State University and Northern Arizona University request approval of their FY 2005 Capital Development Plan revisions.

  1. ASU  (Approved)

Arizona State University requests approval of 5 additional projects: Infrastructure Improvements Phase IV, $14M; Sewer Systems Expansion, $6M; Memorial Union Upgrades, $15.5M; Arizona Biomedical Collaborative (ABC), $10M; and Women’s Gymnastics Practice Facility (donor financed).

  1. NAU  (Approved)

Northern Arizona University requests approval of 3 additional projects: Health Professions Renovation and Addition, $15M; Arizona Western - NAU Yuma, $6M; and a New Parking Structure, $6M.

  1. ARU/IT Subcommittee Meeting Report

The Board will receive an oral report from Subcommittee Chair Bulla on the ARU/IT Subcommittee meeting held on January 26, 2005. (There is no written material for this item.)

  1. Upgrade the Avaya PBX Platform (ASU)  (Approved)

The ASU Information Technology Telephone Services requests approval to upgrade its Avaya PBX platform to the new release of the Avaya Communications Architecture with IP Technology Solutions at a cost of $728,000 over a five-year period, funded from user fees.

  1. Financial System for the Colleges of Science and Medicine (UA)  (Approved)

The Colleges of Science and Medicine seek approval of an advanced financial system to meet special management and decision-making needs at a cost of $1.535M over a five-year period.

  1. *Board of Regents Mid-Year Status Report on Its FY 2005 Action Plan

This is the mid-year Action Plan status of progress towards meeting the Board’s objectives for FY 2005.
   

2:00 p.m. RESOURCES COMMITTEE
  1. University Medical Center Corporation FY 2004 Audited Financial Statements (UA)

The FY 2004 audited financial statements for University Medical Center Corporation (UMCC), reporting $11.7M in net operating income, are presented for the Board’s information.

  1. Mid-year Update of the FY 2005 All Funds Operating Budget  (Approved)

The Board is asked to review and approve the Mid-Year Update of the FY 2005 All Funds Operating Budget, reporting changes to the universities’ operating budgets since the initial submission approved by the Board in August 2004. The All Funds Operating Budget combines the state operating budgets and the universities’ local fund budgets into a comprehensive report that includes projected revenues, expenditures, and year-end balances.

  1. Permission to Sell at Auction Three Parcels of Land Identified as the Marana Agricultural Center (UA)  (Approved)

The University of Arizona requests permission to sell at auction three parcels of land totaling approximately 205 acres or any portion thereof. Currently used as the Marana Agricultural Center, the development of adjacent residential subdivisions now inhibits the nature of research activities preformed at the Center; therefore, relocation of these activities is desirable.

  1. Architecture Expansion Project: Project Approval and Budget Increase (UA)  (Approved)

The University of Arizona requests Project Approval and a Budget Increase of $1.2M for the Architecture Expansion Project. This project will add 33,500 gross square feet of new studio and office space to the existing Architecture Building at a revised project cost of $9.4M. Project Implementation Approval was granted at the November 2003 Board meeting and the project has received $1.3M in Gifts funding with the remaining funds to follow from the sale of System Revenue Bonds with debt service funded from tuition.

  1. Deferred Renovation, Building Renewal, and Infrastructure: Project Implementation Approval (UA)  (Approved)

The University of Arizona requests Project Implementation Approval for a $20M Master Project that consolidates a number of smaller projects including many that fall below the ABOR $1M threshold and are spread out across the campus. These projects include building renewal and renovations, air quality improvements, equipment replacement, and life-safety improvements. This project received CDP approval at the June 2004 Board meeting. Certificates of Participation will fund the project, and the debt service will be funded from tuition.

  1. Residence Life Building Renewal Phase II: Project Implementation Approval (UA)  (Approved)

The University of Arizona requests Project Implementation Approval for Phase II of the Residence Life Building Renewal project at a total estimated project cost of $6.5M. Phase II will replace plumbing systems in Maricopa and Sonora Halls. This project received CDP approval at the January 2004 Board meeting. Funding will be provided by the sale of Certificates of Participation with the debt service funded from Residence Life Auxiliary enterprise funds. No change in operations and maintenance costs is anticipated.

  1. Infrastructure Improvements Phase IV: Project Implementation Approval (ASU)  (Approved)

Arizona State University requests Project Implementation for a $14M Master Project that consolidates a number of smaller projects including several that fall below the ABOR $1M threshold. These subprojects will upgrade current utilities, repair deterioration of existing facilities, and support new building projects currently in design or in planning. This Master Project is included in the university’s FY 2005 Capital Development Plan Update. The sale of System Revenue Bonds will fund the project and tuition and Auxiliary Generated Funds will provide the debt service.

  1. Sewer Systems Expansion: Project Implementation Approval (ASU)  (Approved)

Arizona State University requests Project Implementation Approval for a $6M master project that consolidates a number of smaller projects including many that fall below the ABOR $1M threshold. These subprojects will upgrade the campus sewer system capacity for present and future development of the Tempe Campus. This Master Project is included in the university’s FY 2005 Capital Development Plan Update. The sale of System Revenue Bonds will fund the project and tuition and Auxiliary Generated Funds will provide the debt service. 

  1. Academic Renovations and Deferred Maintenance Phase I: Revised Project Implementation Approval (ASU)  (Approved)

Arizona State University requests Revised Project Implementation Approval for Academic Renovations and Deferred Maintenance Phase I at an unchanged estimated cost of $10M. The revised projects are expected to improve multiple systems and spaces across various buildings on the ASU Main and ASU East campuses. This project originally received Project Implementation Approval at the April 2004 Board meeting. The sale of System Revenue Bonds will fund the project and the debt service will be funded from tuition.

  1. Instructional/Research Laboratory Renovations Phase II: Revised Project Implementation Approval (ASU)  (Approved)

Arizona State University requests revised Project Implementation Approval for Instructional/Research Laboratory Renovations Phase II at an unchanged estimated cost of $20M. This revised project adds three new subprojects to the list of projects expected to renovate approximately 66,000 square feet of various science and engineering labs located in 10 separate buildings. This project originally received Project Implementation Approval at the August 2004 Board meeting. The sale of System Revenue Bonds will fund the project and the debt service will be funded from tuition, Indirect Cost Recovery, and other Local Funds.

  1. McAllister Academic Village (ASU)  (Approved)

Arizona State University seeks approval for (1) formation of McAllister Academic Village Complex LLC; (2) ground lease of an approximately 8 acre parcel; (3) issuance of Revenue Bonds, not exceeding $150.2M, to construct the McAllister Academic Village; (4) a lease of the completed academic learning resource center and food/retail portions; and (5) a contingent commitment to cover any deficiency if the LLC revenues do not cover operating expenses and debt service.

  1. Concept for Required Meal Plan Program (ASU)   (Approved)

The Board is asked to review and approve the concept for a required meal plan program for all students living in Arizona State University-Tempe Campus residence halls commencing fall 2006.

  1. Mass Spectrometer Lease-Purchase Agreement (ASU)  (Approved)

Arizona State University requests approval to acquire a Thermo Electron LTQ-Fourier Transform Ion Cyclotron Resonance (FT-ICR) Mass Spectrometer by means of a lease-purchase. This $1.3M Mass Spectrometer will support the College of Liberal Arts and Sciences’ metabolic biology initiative with a state-of-the-art proteomics facility. The estimated annual payment of $286,800 will come from fees charged for use of the spectrometer and from the College of Liberal Arts indirect cost recovery funds.

  1. FY 2005 Technology and Research Initiative Fund (TRIF) Mid-Year Reports, With Request by Arizona State University For Budget Revision  (Approved)

The Board is asked to review and approve FY 2005 TRIF (Proposition 301) Mid-Year reports, including a request for a budget revision by Arizona State University.

  1. Land Exchange (ASU)  (Approved)

Arizona State university requests a waiver of ABOR Policies 7-204.E and 7-205.B regarding appraisals, and approval to exchange a parcel of land located on the Tempe Campus adjacent to the LDS Church at the northeast corner of McAllister and Orange Street, in return for two parcels of land that the LDS Church owns in downtown Tempe. The Regents’ parcel is 25,133 square feet and will be exchanged for two parcels equaling 53,560 square feet. ASU’s forthcoming Comprehensive Development Plan proposes that the two parcels to be acquired will be used for a future Mixed-Use third-party development.

  1. *Approval for Head Baseball Coach Multiple-Year Employment Contract (ASU)  (Approved)

Arizona State University requests approval of a multiple-year employment contract for Patrick Murphy to serve as head Baseball Coach for the period from the execution of the contract through June 30, 2008.

  1. *Approval for Head Women’s Basketball Coach Multiple-Year Employment Contract (ASU)  (Approved)

Arizona State University requests approval of a multiple-year employment contract for Charli Turner Thorne to serve as Head Women’s Basketball Coach for the period from the execution of the contract through April 15, 2008.

  1. *Approval for Head Women’s Golf Coach Multiple-Year Employment Contract (ASU)  (Approved)

Arizona State University requests approval of a multiple-year employment contract for Melissa Luellen to serve as Head Women’s Golf Coach for the period from the execution of the contract through June 30, 2008.

  1. *Approval for Head Sports Performance Coach Multiple-Year Employment Contract (ASU)  (Approved)

Arizona State University requests approval of a multiple-year employment contract for Joseph Kenn to serve as Head Sports Performance Coach for the period from the execution of the contract through June 30, 2008.

  1. Appointment of Executive Vice President and Chief Finance Officer (ASU)  (Approved)

Arizona State University requests approval to appoint Carol Campbell to the position of Executive Vice President and Chief Finance Officer.

  1. *Disclosure of Substantial Interest for University Employees (UA)  (Approved)

The University of Arizona requests Board approval for the following university employees to establish and maintain a substantial equity interest in the following entities: Dr. Mani Ramaswami, Professor of Molecular and Cellular Biology, in Q Therapeutics, Inc.; Dr. Andrew Weil, Director, Program in Integrative Medicine, in Polaris Health, LLC.; Ms. Adriana Cimetta, Assistant Program Director, Planning and Evaluation, and Dr. Ralph Renger, Assistant Professor, Division of Environmental and Community Health, in CPR Group.

  1. *Authorization to Approve Continuation Awards (ASU)  (Approved)

Arizona State University requests approval to accept Continuation Awards as follows: National Science Foundation (NSF) for support of an ASU East American Indian Program (#0135526); Salt River Project to support a Department of Mechanic and Aerospace Engineering, Fulton School of Engineering research project (#98153C); National Institutes of Health (NIH) for support of a School of Health Management and Policy, W.P. Carey School of Business research project (#5R01HL070300); U.S. Department of Education (U.S. DE) for support of Department of Curriculum and Instruction, College of Education (EdCol) projects (#P336B990064 and #T195E000022); University of Pittsburgh to support a Department of Psychology, LibArtScCol research project (#4004882); National Aeronautics and Space Administration (NASA) Ames Research Center to support a Department Geological Sciences, College of Liberal Arts and Sciences (LibArtScCol) research project (#NCC 2-1051); Delphi Automotive Systems, to support a Center for Solid State Sciences, LibArtScCol research project; U.S. DE to support an Education Leadership and Policy Studies, EdCol public service project (#S36A020136); Cornell University to support a Department of Geological Sciences, LibArtScCol research project (#39361-6455); NIH to support School of Life Science, LibArtScCol research projects (#5R01GM050202, #5R01CA073867, and #5U01A1057303); U.S. DE to support an Educational Development, Student Life, Office of VP for Student Affairs service project (#PO66A020092); NSF to support International Institute for Sustainability, Office of the VP for Research and Economical Affairs research projects (#0216560, #9987612); NIH to support a Cancer Research Institute, LibArtScCol research project (#5R01CA090441; NIH to support Speech and Hearing Sciences, LibArtScCol research projects (5R01DC00654 and #5R01DC01376); NIH to support a Department of Kinesiology, LibArtScCol research project (#5R01NS33173 and #5R01NS39352); NIH to support a Family and Human Development, LibArtScCol research project (#5R01HD39666, #5R01MH68920 and #5R01HD45906); the Whitaker Foundation to support a Harrington Department of Bioengineering, Fulton School of Engineering research project; from the NIH to support Department of Psychology, LibArtScCol research projects (#5R01AR041687, #5R01AR046034), #5R01DA05227, #5R01MH049155, #5R01MH064829, #5R01DA013649, #3R01MH064707); NNIH to support a Department of Psychology, Department of Defense (DOD) to support a School of Life Sciences, LibArtScCol research project (#N66001-01-C-8015); DOD to support a Department of Industrial Engineering, Fulton School of Engineering research project (#F496200110317); NIH to support a Harrington Department of Bioengineering, Fulton School of Engineering research project (#N01-HD-3-3353); Motorola, Inc. to support a School of Accountancy, W.P. Cary School of Business instructional project; Dysart Unified School District, U.S. DE to support an Arizona Prevention Research center and Department of Psychology in Education, CE public service project; U.S. DE to support an Educational Development, Office of the VP Student Affairs public service project (#P047A03111); NSF to support a Department of Anthropology, LibArtScCol research project (#0410269); NIH to support a School of Social Work, College of Public Programs research project (#5R24DA013937); NSF to support a School of Life Sciences, LibArtScCol and International Institute for Sustainability scholarship/fellowship project (#0086465); Salt River Project Agricultural and Power District to support a Center for the Advanced Control of Energy and Power Systems, Fulton School of Engineering research project; Environmental Protection Agency to support a January 7, 2005 Department Civil and Environmental Engineering, Fulton School of Engineering research project (#CX82689701); University of Maryland, College Park to support a Department of Civil and Environmental Engineering, Fulton School of Engineering research project (#Q327305); Honeywell International to support a department of Mechanical and Aerospace Engineering, Fulton school of Engineering research project; Kellogg Foundation to support a Center for Non-Profit Leadership and Management, School of Community Resources and Development public service project; Jet Propulsion laboratory to support Department of Geological Sciences, LibArtScCol research projects (#1230449 and #1228404); Kellogg Foundation to support a Center for Education Equity and Language Diversity, Education Leadership and Policy Studies, CE public service project; NSF to support a Harrington Department of Bioengineering, Fulton School of Engineering research project (#9987619); NSF to support a School of Life Sciences, LibArtScCol research project (#0213851); NSF to support a Department of Chemistry and Biochemistry, LibArtScCol research project (#0119999); NSF to support a Hispanic Research Center, LibArtScCol public service project (#9978868).

  1. *Appointment of Arizona Area Health Education Center (Arizona AHEC) System Director (UA)  (Approved)

The Board is asked to approve the appointment of G. Marie Swanson to the position of Arizona AHEC system director as required by A.R.S. §15-1643.

  1. *Review of FY 2004 University Technology Transfer Reports  (Approved)

As required by Board Policy 6-909.10, Technology Transfer, the Board will review the universities’ technology transfer reports highlighting activities and performance for the fiscal year ending June 30, 2004.
   

3:15 p.m. PUBLIC AWARENESS COMMITTEE
  1. Update on Budget Recommendations and Proposed Legislation

The Board is provided an update on the status of the budget proposals of the Governor and the Joint Legislative Budget Committee. The Board will receive a report on proposed legislation that may affect the universities.
   

3:45 p.m. AUDIT COMMITTEE
  1. Report from the Audit Committee Chair  (Withdrawn from the Agenda)

The Board will receive an oral report from the Audit Committee Chair summarizing the Committee’s activities for the past year. (There is no written material for this item.)
   

3:55 p.m. INQUIRIES, REQUESTS, REPORTS, AND COMMENTS FROM REGENTS AND MEMBERS OF THE COUNCIL OF PRESIDENTS
   
4:00 p.m. ADJOURN

PLEASE NOTE: This agenda may be amended at any time prior to 24 hours before the Board meeting. 
Estimated starting times for the agenda items are indicated; however, discussion may commence, or 
action may be taken, before or after the suggested times. Any item on the agenda may be 
considered at any time out of order at the discretion of the President of the Board. During the 
meeting, the Board may convene in Executive Session to receive legal advice regarding any item on 
the agenda.

MEETING SCHEDULE FOR 2004-2005:
March 10 and 11, 2005
April 28 and 29, 2005
June 16 and 17, 2005		 UA
ASU
NAU
MEETING SCHEDULE FOR 2005-2006:
August 16 and 17, 2005
September 29 and 30, 2005
December 1 and 2, 2005
June 22 and 23, 2006		 UA
NAU
UA
NAU		 February 2 and 3, 2006
March 9 and 10, 2006
April 27 and 28, 2006		 ASU
UA
ASU

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