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MINUTES
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Minutes of a Meeting
December 3-4, 2009
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Meeting Agenda
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TABLE OF CONTENTS
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MINUTES OF A MEETING
ARIZONA BOARD OF REGENTS
Thursday and Friday, December 3 and 4, 2009
A meeting of the Arizona Board of Regents was held December 3 and 4, 2009, in
the Student Union Memorial Center, at the University of Arizona in Tucson,
Arizona.
President Calderón called the meeting to order at 1:40 p.m.
| Present: |
Regent Boice
Regent Bulla
Regent Calderón
Regent DeConcini
Regent DuVal
(Thursday only)
Regent Ginther
Regent Leonard
Regent Mariucci
Regent McLendon
Regent Meyer |
| Absent: |
Governor Janice Brewer
Superintendent Tom Horne |
Also present were President Robert Shelton, Ms. Lynne Wood, Mr. Joel Valdez, Mr.
Gregory Fahey, Dr. Jacqueline Mok, Ms. Carla Nunn, Dr. Meredith Hay, Dr. William
Crist, and Mr. Mike Proctor, University of Arizona; President John Haeger, Mr.
Mark Neumayr, Mr. David Bousquet, Ms. Elizabeth Grobsmith, Ms. Pat Hauser, and
Dr. M. J. McMahon, Northern Arizona University; President Michael Crow, Mr. Rich
Stanley, Dr. Elizabeth Capaldi, Mr. José Cárdenas, Ms. Lisa Loo, Dr. Christine
Wilkinson, and Mr. Morgan Olsen, Arizona State University;; Executive Director
Joel Sideman, Board Counsel Nancy Tribbensee, Secretary to the Board Peggy
Martin, Ms. Christine Thompson, Dr. Mark Denke, Mr. Art Ashton, Mr. Tom Merriam,
Ms. Jan Oestreich, Ms. Andrea Smiley, Ms. Jennifer Grentz, Ms. Stella Galaviz,
Mr. Rick Gfeller, Dr. Sandra Woodley, Ms. Cathy McGonigle, Ms. Stephanie
Jacobson, Mr. Dan Anderson, Mr. Lorenzo Martinez, and Ms. Kathy Bedard, Central
Office; and Mr. David Harris, and Dr. William Culbertson, Arizona Faculties
Council.
All lists, report, summaries, background materials and other documents referred
to in the minutes can be found in the December 3 and 4, 2009, Documents Files.
Regent McLendon led the Pledge of Allegiance.
President Calderón welcomed everyone to Tucson for the December 2009 Board
meeting.
CONSENT AGENDA
President Calderón stated that the first order of business was the approval of
the Consent Agenda. Item #14 has been removed from the Consent Agenda.
All items on the Agenda that are marked in these minutes with an asterisk (*)
were consent matters and were unanimously adopted upon the motion of Regent
McLendon, seconded by Regent Leonard.
*Minutes
The September 24-25, 2009 Regular Board Meeting Minutes and the August 6 - 7,
2009 Executive Session Meeting were approved.
ACADEMIC AFFAIRS CONSENT AGENDA
*Proposed Revisions to Board
Policy 2-201 “Awarding of Degrees” (Second Reading) (Item
#15)
The Board approved the revisions to Board Policy 2-201 which provides that the
universities can award degrees at the end of any university designated term.
RESOURCES CONSENT AGENDA
*Arizona Area Health
Education Centers (Arizona AHEC) Revised FY 2010 Program Budget (Item
#16)
The Board approved the revised FY 2010 budget for Arizona Area Health Education
Centers (Arizona AHEC) Program as provided in the executive summary.
*Authorization to Approve
Ten New and Continuation Awards (ASU) (Item
#17)
The Board approved Arizona State University's request for acceptance of ten new
and continuation awards.
*Authorization to Approve University Officers and a Member of the
Arizona Board of Regents as a Managerial Group for the U.S. Department of
Defense (DOD) National Industrial Security Program (ASU) (Item
#18)
The Board approved Arizona State University's request for the membership of the
ASU Managerial Group to include a Regent member as a requirement for the DOD
Facility Clearance reinstatement process.
*Authorization to
Approve Eight New and Continuation Awards (NAU) (Item
#19)
The Board approved Northern Arizona University's request for acceptance of eight
new and continuation awards.
*Authorization to
Approve Forty-One New and Continuation Awards (UA) (Item
#20)
The Board approved the University of Arizona's request for acceptance of
forty-one new and continuation awards.
HUMAN RESOURCES CONSENT AGENDA
*Multiple-Year Employment Contract for Head Coach of the Women’s Basketball Team
(NAU) (Item
#25)
The Board approved the Multiple-Year Employment Contract for Laurie Kelly as
Head Coach of the NAU Women’s Basketball Team for the period of July 1, 2010
through June 30, 2013.
*Proposed New Board Policy 1-119 “Nondiscrimination and Anti-Harassment” and
Repeal of Board Policies 1-110 “Accommodation of Religious Observance and
Practice” and 6-707 “Sexual Harassment” (Second Reading) (Item
#26)
The Board approved the proposed new Board Policy 1-119 which updates and locates
all of the nondiscrimination and anti-harassment provisions in one Board Policy
titled “Nondiscrimination and Anti-Harassment,” and the repeal of Board Policies
1-110 and 6-707.
*
Proposed New Board Policy 1-120 “Equality of Opportunity” and Repeal of Board
Policies 6-401 “Hiring Procedures” and 6-702 “Equal Opportunity and Affirmative
Action” (Second Reading) (Item
#27)
The Board approved the proposed new Board Policy 1-120 which updates and locates
all of the equality of opportunity provisions in one Board Policy titled
“Equality of Opportunity,” and the repeal of Board Policies 6-401 and 6-702.
*Arizona Board of Regents Health and Dependent Care Cafeteria Plan as Adopted
Effective January 1, 2010 (Item
#28)
The Board approved the Arizona Board of Regents Health and Dependent Care
Cafeteria Plan restated as of January 1, 2010, to consolidate all Board calendar
year plan documents into a single document and to update the plan document.
CALL TO THE AUDIENCE
Per Board Policy 1-114, time has been set aside for Call to the Audience, an
opportunity for people to express their views or concerns to the entire Board in
a public setting.
Roy Flores - Chancellor of Pima Community College. - spoke to the issue of
access and the way that the University of Arizona and Pima Community College
were working together to guarantee access to as many students as possible.
Rojann Alpers - ASU Faculty - spoke to the issue of the new state law which
permits guns on campus and state property. She stated that the faculty is very
concerned about this matter and will continue to follow up with the Board about
their progress to get this law repealed or an exception to this law.
Richard Anderson - Prescott Valley Town Council - thanked the Board for the NAU
presence in Prescott Valley and look forward to NAU's presence expanding.
Mary Venezia, Stefanie Basij, Heather Metcalf, Danielle Miner and Annie
Rappeport - Students from the Center for the Study of Higher Education - spoke
to the issue of faculty members being cut from their program and jeopardizing
the program. They would like the Board to support this program and make certain
that no more damage is done.
John Kromko - citizen - spoke about coach’s salaries and proposed that the Board
put a cap on coach’s salaries.
Emily Fritze - ASUA Student Regent Selection Committee - Introduced the three
Student Regent finalists: Cheyenne Walsh, Billie Holmes and Taylor Bell.
Cheyenne Walsh and Billie Holmes gave short bios.
PRESENTATION ON FIRST THINGS FIRST
President Calderón then stated that the next order of business was a
presentation on First Things First. First Things First works to ensure that our
youngest children have access to quality early childhood experiences so they
will start school healthy and ready to succeed. First Things First has partnered
with ASU, NAU and the UA to ensure a rigorous independent evaluation to
determine whether Arizona children and families receiving First Things First
early education and health services are healthy and ready for school.
Board Chair Steven Lynn and Board Member Nadine Mathis Basha shared with the
Regents background information on First Things First and examples of the
successful investments made on behalf of Arizona's youngest students, including
collaborations with the universities. Also present was Karen Woodhouse, Deputy
Director of First Things First.
Mr. Lynn stated that First Things First, in partnership with the State Board of
Education and the universities, is responsible for educating children in the
State of Arizona.
Mrs. Basha stated that it has been proven that a child's early years are truly
the gateway to the education continuum. If a child is behind when they enter
school, it becomes much more challenging and costly to close the gap and change
the outcome. Children who participate in early learning and health programs are
more likely to be successful in school, careers, have less health issues, etc.
First Things First is partners with ASU, UA and NAU foundations and other
philanthropic groups in an effort called Expect More Arizona which is dedicated
to making sure that Arizona values education and makes it a top priority.
Mr. Lynn stated that in the past year, First Things First approved investing
more than $286 million to expand or enhance early childhood services. Funds were
invested in critical early childhood improvement, supporting families through
informational kits for parents, which include information on childhood
development, prenatal health and parent skills.
Quality First is a statewide effort to assist with the early care quality
improvement and rating system. Teach Arizona is a comprehensive scholarship
program that provides individuals who work in early childhood centers with
access to college course work leading to a degree or certification in early
childhood education.
One of the most important efforts between First Things First and Arizona's
universities is the innovative collaboration around evaluation and the
contemporaneous collection of data.
Mrs. Basha stated that a well prepared early childhood teacher is key to the
success of a child in school. First Things First is working to enhance the
ability of instructors to get more training and to get four year degrees.
The Regents thanked First Things First for this very interesting and informative
presentation.
Regent Ginther asked how we compare to other states. Mrs. Basha replied that
there are only a handful of states that have a similar program. Arizona is
leading the country in providing early childhood programs.
President Calderón welcomed former Regents Judge Earl Carroll and Eddie Basha.
STRATEGIC PLANNING, BUDGET AND FINANCE
COMMITTEE (Chair: Regent Bulla)
2020 Vision and the New
System Architecture (Item
#1)
Regent Bulla stated that the Board would receive a comprehensive briefing on the
strategic issues and the policy implications relating to implementation of
system architecture reforms necessary to achieve the targets set forth in 2020
Vision, the system’s long-term strategic plan.
Rich Stanley (ASU), Pat Haeuser (NAU), Fred Hurst (NAU), Jim Florian (UA), Mike
Proctor (UA), and Sandy Woodley (CO) joined the meeting for this presentation.
Regent Bulla stated that by 2020, 70% of enrollment growth will come from new
system architecture.
Regent Bulla stated that he was very grateful to have been given the opportunity
to chair this committee as they mapped out a long-term vision for the Arizona
University System. He reported that the committee has made remarkable progress.
They spent over a year developing and finalizing the 2020 Vision. He commended
the three Presidents and their staff for their work to incorporate the vision of
the Board into a vision for the universities. He stated that it was not by
accident that the goals and targets of the universities add up to the 2020
targets of the system. The university Presidents are committed to achieving the
2020 Vision.
This does not mean that everyone agrees on everything, but we are all traveling
on the same path. The hard work of many individuals is coming together in a way
that can make a positive difference in the system and in the lives of the people
of Arizona. We have a great foundation to build on.
Sandy Woodley stated that this has been an extensive process which began three
years ago. The Committee has done extensive modeling, consulted with community
members and stakeholders. The 2020 Vision was adopted last year and details what
part of this process belongs to higher education.
Sandy stated that she wanted to discuss the key policy issues at this meeting.
The two goals that were focused on in this policy brief were educational
excellence and productivity. The ambition is to reach at least national average
in percentage of population with at least BA degrees and to do this as
productively and efficiently as possible without sacrificing quality.
The policy brief looks at the three major policy areas that are crucial for our
success. They are system architecture reform, funding model redesign and tuition
and affordability redesign. The purpose of the policy brief is to bring together
all the work in multiple committees to show how it is all connected to the
long-term strategy and to highlight some of the key decisions that are needed in
the future.
The goal today is not to answer policy questions or to have the solutions, but
to understand how we got to this point and what major issues the Board will face
next year as the universities work to achieve the 2020 Vision.
The system architecture shows that if we are to be successful, among other
things, the system will need to generate 42% more BA degrees annually by 2020.
There are about 20,000 being produced now and that will have to increase to over
28,000 by 2020. Retention must also increase. Community College transfers are
also key for achieving the degree production numbers. This is the reason why so
much of the new system architecture addresses community college partnerships.
Another key component will involve serving many more students by 2020. To reach
the Silver target, the system will have to increase enrollment by 30% over the
next 11 years. The total enrollment now is about 130,000 and it will have to
increase to 164,000 by 2020. Most of the new students are expected to be in the
“lower cost/high access” options.
In the 2020 Vision, the key performance metrics for Goal Four, Productivity,
revolve around the ability to produce degrees as efficiently as possible. Our
system is much more efficient than our peer universities on cost per degree. The
new high-access programs will increase the efficiencies even more.
The next key policy is funding. Securing adequate resources is crucial to the
success of the system. Recent budget cuts and possible future ones have the
potential to delay or derail the plans. Stimulus funds and the economic recovery
surcharge have helped to stem the tide, but that will be coming to an end.
Arizona will not be able to simply apply an existing funding model; it must be
unique to Arizona. The purpose of modeling is to allow the Regents to have a
tool to utilize. Coming to an agreement on a funding model will be very
difficult. The goal will be to accurately and fairly specify a funding model so
that each university gets the funding necessary to do its job.
Tuition dollars are an important source of funding for the plan, and with
declining state support, even more important than ever. The Board has to be
careful to protect affordability as tuition rates are set. Balancing these two
crucial objectives is key to achieving the 2020 targets.
President Crow stated that he believed that Chart 15 does not show the
appropriate relationship of the schools. Sandy responded that the tiers are
related to cost only. The chart shows the differentiation of the cost. President
Crow stated that he disagrees with the way the universities are shown.
President Haeger stated that funding models are very dynamic and very fluid.
Regent Boice stated that he wants the university system to devote as much energy
to the source of funds as they have devoted to the system architecture.
President Crow stated that he felt it was important that the Regents remember
that the lower cost options are dependent upon the success of the university
core. The lower cost option is an extension of the higher cost option.
Regent Bulla stated that this process of modeling will help the universities
come up with the questions that must be answered and information to reach the
necessary conclusions to move the universities forward.
Regent Bulla stated that he is concerned and has been for some time that the
crisis coming in this state will have a big impact on the university. He stated
that he believes that the Board needed to move up the timing on setting tuition
and vote in January for tuition. He believes this will send a signal to the
students, to the faculty and staff, and the state, that the Board will do
whatever is necessary to maintain the universities.
Executive Director Joel Sideman discussed the tuition setting process and
statutory timelines that are in place including looking at the top of the bottom
one-third. The top of the bottom one-third policy will be discussed at the
January meeting.
Regent Bulla moved that the Board reconsider the timing for tuition setting and
adjust the schedule to vote on a tuition decision in January. Regent Mariucci
seconded the motion.
Regent DeConcini stated that he felt we should stay with the schedule that is
already in place and believes it would be unfair to the students. Regent Boice
stated that he agreed with Regent DeConcini. Regent Boice reiterated that he
believes the universities need to look for other forms of revenue and this just
solidifies that belief. Regent Mariucci stated there are a lot of reasons why
moving up the tuition setting makes sense. Regent McLendon stated that he
believes we should stay on the same schedule as previously set. Changing the
schedule now is not fair to the students or their parents. Regent Meyer stated
that he believes the Board needs to stay with its original schedule. Regent
Leonard stated that she believes that changing the schedule at this time might
be seen as undermining the work done by the Tuition Taskforce.
Regent Bulla moved and Regent Mariucci seconded the motion to reconsider the
timing for tuition setting and adjust the schedule to vote on a tuition decision
in January. Motion failed by a roll call vote as follows: Regents DeConcini,
Boice, McLendon, Meyer, Leonard and Calderón voted against the motion and
Regents Bulla, Mariucci and DuVal voted for the motion.
Board and University
Five-Year Strategic Plans (Item
#2)
Regent Bulla stated that the Board was being asked to approve the FY 2011-2015
Five-Year Strategic Plans for Arizona State University, Northern Arizona
University, the University of Arizona, and the Arizona Board of Regents.
Rich Stanley, Pat Haeuser, Fred Hurst, Jim Florian, Mike Proctor and Sandy
Woodley joined the meeting for this discussion.
Regent Mariucci asked why we are doing these strategic plans. She stated that
she did not believe they had any bearing on what the Regents were doing.
Regent Bulla stated that the universities had worked very hard this year to get
the Five-Year Plans in sync with the 2020 Vision. It is still a work in
progress, but it is improving every year.
Regent Mariucci stated that she thought that the Board should say it can't
prepare a strategic plan and not submit it. Regent Bulla stated that the plan
that has been prepared complies with the law and is more in sync than ever.
Regent DeConcini asked if it was a law that this plan had to be submitted.
President Calderón stated that yes, it was the law and if we do not submit the
plan we will be in violation of the law.
Upon motion by Regent Bulla, seconded by Regent DeConcini the Board approved the
FY 2011-2015 Five-Year Strategic Plans for
Arizona State University,
Northern Arizona University, the
University of Arizona, and the
Arizona Board of Regents to be submitted to the Governor's Office of
Strategic Planning and Budgeting and the Joint Legislative Budget Committee by
January 1, 2010, as presented in the Executive Summary with Regents Mariucci and
Meyer voting against the motion.
LUMINA
MAKING OPPORTUNITY AFFORDABLE GRANT PROGRAM
Report
on the Lumina Making Opportunity Affordable Initiative (Item
#3)
The Board received a status report on Arizona’s application for a four-year
implementation grant from the Lumina Foundation for Education Making Opportunity
Affordable Initiative.
Regent DuVal stated that Arizona has been awarded a $1.5 million, four-year
grant, under Lumina's Making Opportunity Affordable Initiative.
Regent DuVal introduced Dr. Karen Nicodemus who will be the project director for
this project.
RECESS
The meeting recessed at 4:08 p.m.
The meeting resumed at 10:20 a.m. on Friday, December 4, 2009.
REPORT FROM THE PRESIDENT OF THE
UNIVERSITY OF ARIZONA
President Shelton introduced Leslie Tolbert, Vice President for Research and
Linda R. Waugh, Professor of French, English, Anthropology, Linguistics, and
Language, Reading and Culture; Chair, Graduate Interdisciplinary Program in
Second Language Acquisition and Teaching; and Co-Director, Center for
Educational Resources in Language, Culture and Literacy who show cased some of
the Arts and Humanities Initiatives.
Leslie Tolbert stated that in FY09 the University of Arizona's total research
expenditures were $565 million and the value of the research and sponsored
programs exceeds $630 million. This creative activity engages faculty, students
and staff from all across the university.
Linda Waugh spoke about second language acquisition and teaching (SLAT) whose
mission is to improve second language acquisition, learning and teaching and
about the Center for Education Resources Culture, Language and Literacy (CERCLL)
whose mission is to develop better citizens of the world by promoting learning
of language and culture as one. Dr. Waugh received a $1.2 million grant, which
is one of the largest grants the university has ever received which was focused
in the humanities.
CAPITAL COMMITTEE (Chair:
Regent McLendon)
All items presented for approval under this committee were reviewed by the
Capital Committee and are recommended for Board action unless otherwise stated.
Phoenix Biomedical Campus Health Sciences Education Building, Arizona
Biomedical Collaborative Building 1 Renovation, and Phase 1 Vivarium Project
Approval (Arizona Biomedical Collaborative) (Item
#4)
Regent McLendon stated that the Arizona Biomedical Collaborative (UA, ASU, NAU)
was requesting Project Approval for the Health Sciences Education Building, the
renovation of ABC Building 1 and vivarium projects on the Phoenix Biomedical
Campus.
The Capital Committee asked that the final scope and cost for the ABC 1
renovation and vivarium be submitted to the Central Office, and that
construction not begin until Board approval is granted for the financing.
Dave Harris, Bob Smith (UA), Rich Stanley (ASU) and Lorenzo Martinez joined the
meeting for this presentation.
Bob Smith stated that the project remains unchanged from the last time it was
reviewed. The project is on schedule and on budget.
Regent McLendon reminded everyone that the next step is to submit this project
to JCCR for review, and the Board needs to make sure to put its best efforts
forward to keep up the momentum on the development of the Phoenix Biomedical
Campus.
Upon motion by Regent McLendon, seconded by Regent Bulla, the Board unanimously
granted Project Approval for the Health Sciences Education Building, the
renovation of ABC Building 1 and vivarium projects on the Phoenix Biomedical
Campus, as presented in the Executive Summary, subject to the requests by the
Capital Committee.
Proposed Update
for the Long-Range Master Plan for Campus Development (UA) (Item
#5)
Regent McLendon stated that the University of Arizona was requesting approval of
updates to its Comprehensive Campus Plan, which was originally approved in 2003.
The plan subdivides the campus into four precincts with an interconnected
network of scaled open spaces, and identifies building reserve sites with
development capacity for future uses. The plan also describes strategies for
transportation and parking, student housing, and sustainable development.
Joel Valdez (UA), Bob Smith (UA), and Lorenzo Martinez joined the meeting for
this presentation.
Bob Smith stated that this is the 2009 update to the 2003 major master plan to
address various issues that have come up over the last few years. The major
issues being addressed are related to changes over the last five years,
enrollment growth, connections to downtown Tucson utilizing the new streetcar
project and dealing with new issues related to interacting with the university's
neighbors.
Joel Valdez stated that this project involved city and county officials and has
come together very nicely.
Upon motion by Regent McLendon, seconded by Regent Boice, the Board unanimously
approved the University of Arizona 2009 Comprehensive Campus Plan Update.
REPORT FROM VICE PRESIDENT FOR
HEALTH AFFAIRS, UNIVERSITY OF ARIZONA
Dr. William Crist, Vice President for Health Affairs updated the Board on the
Phoenix Biomedical Campus Project. The new campus for the College of Medicine, a
joint effort between ASU and the UA, is progressing and 48 new medical students
each year are being enrolled. 30 faculty have been hired. He stated that he
believed that this medical school was going to become a national model of
interprofessional education and translational research over the next three to
four years.
He stated that he is working with Maricopa and Phoenix Children's Hospital in
developing expanded affiliation agreements.
There are a number of building projects that are in progress such as the
interprofessional education building. He also stated that he was working with
Maricopa on planning for a new hospital to be based near the downtown campus,
and discussing with Phoenix Children's Hospital the new hospital they are
planning. He also stated that there is major work toward expansion of the
Arizona Cancer Center on the Phoenix Biomedical Campus.
Dr. David Alberts, Director of the Arizona Cancer Center, and Dr. Tom Brown, COO
of the Arizona Cancer Center, stated that they saw the Arizona Cancer Center as
the leading edge for clinical activities on the Biomedical Campus in Phoenix. A
comprehensive approach to the prevention and cure for cancer is required. The
Arizona Cancer Center is the comprehensive cancer center for the State of
Arizona. A comprehensive presence in Phoenix will give the Arizona Cancer Center
additional and better access to the patients they serve, professional talent,
major institutional collaborators and philanthropic support.
PUBLIC
AWARENESS AND LEGISLATIVE AFFAIRS COMMITTEE (Chair: Regent DuVal)
Report on Legislative Activities
(Item
#6)
Christine Thompson joined the meeting for this presentation.
Regent McLendon chaired this portion of the meeting.
Christine Thompson stated that last month the legislature convened a brief
session to address a portion of the current budget shortfall. None of the cuts
made in November impacted the university system. Legislative leadership and the
Governor's office have begun to discuss the terms for another special session
that would focus on closing the remaining budget gap for 2010. Enhanced revenues
will be an element of the next round of negotiations and the Legislative Affairs
Committee is engaging with key players to ensure the university system benefits
from any new dollars. While the Governor has stood firmly behind her commitment
to higher education, some lawmakers have talked about the possible need to ask
the federal government for a waiver of the maintenance of effort (MOE)
requirements to balance the state budget. The Legislative Affairs Committee
opposes any efforts to waive the MOE, and the Government Affairs Group is
focusing on enhancing relationships with university friendly legislators to turn
them into champions for the system.
Regent DeConcini asked the Legislative Affairs Committee to work on getting the
gun legislation repealed or an exemption for the universities and to present the
legislature with a letter asking them to reconsider this matter.
Report on National Higher
Education Issues (Item
#7)
Regent McLendon stated that the Board would receive a report on higher education
issues at the national level.
Christine Thompson stated that the Student Aid and Fiscal Responsibility Act
(SAFRA) is still awaiting consideration in the U.S. Senate, and is being held up
by the healthcare debate. President Obama is holding a jobs summit at the White
House, and the administration is putting together its agenda for a potential
jobs bill. While the Administration and Congress have not yet coalesced around
an approach, lawmakers are considering options that include business tax credits
for new hires, state fiscal aid, extended unemployment and COBRA benefits,
extended transportation construction spending, aid to homeowners facing
foreclosure and increased loans for small business. The universities' federal
teams are keeping abreast of these and other bills that impact the university.
Update on Public Affairs
Activities (Item
#8)
Regent McLendon stated that the Board would receive an update on public affairs
activities.
Andrea Smiley joined the meeting for this presentation.
Andrea provided a brief presentation on the Board's new website and shared the
latest edition of the Regents' Dashboard. Andrea also introduced new employee
Jennifer Grentz.
Regent McLendon stated that the ABOR Public Affairs staff led the communications
efforts associated with the Lumina MOA grant project, including the completion
of a comprehensive communications and public engagement plan that was a key
element of the overall grant application. Additionally, ABOR staff, working with
Lumina consultants and the Governor's Office coordinated media relations
following the national announcement of Arizona's receipt of a $1.5 million
grant. Regent Calderón had a column published in The Hispanic Outlook on Higher
Education last month which discussed the Regents’ and the universities’ efforts
to support successful college completion by Arizona's Latino students.
Regent McLendon recognized Andrea and her contributions while she was at the
central office. He thanked her for all that she has done for the Board and
wished her well in her new job with Magellan.
ACADEMIC AFFAIRS COMMITTEE
(Chair: Regent DeConcini)
(All items presented for approval under this committee were reviewed by the
Academic Affairs Committee at its November 5, 2009 meeting and are recommended
for Board action unless otherwise stated.)
FY 2009 Student Financial Aid Report and FY 2010 and FY 2011 Financial
Aid Plans (Item
#9)
Regent DeConcini stated that in this item the Board was going to be asked to
approve the universities’ FY 2009 Student Financial Aid Report and FY 2010 and
FY 2011 Financial Aid Plans.
Regent DeConcini stated that this item would be deferred until the January 2010
meeting.
Report from the Academic
Affairs Committee (Item
#10)
Regent DeConcini stated that the Academic Affairs Committee met on November 5,
2009. In addition to the discussion of the Financial Aid Report, the Provosts
presented the outcomes of the 7-Year Academic Program Reviews that were
completed during the past year. The reviews are intended to address issues of
program quality and follow guidelines established by the universities based on
Board policy or, for some professional programs, the requirements of the
accrediting body. These reviews are quite extensive and take 2-3 years to
complete.
Report on Student
Enrollment and Graduation (Item
#11)
Regent DeConcini stated that this item the Board was to receive a report on the
most recent information on enrollment and graduation trends.
Regent DeConcini stated that this report was being deferred until the January
2010 meeting.
Proposed Revision to ABOR Policy
2-401 “Academic Year Calendar” (First Reading) (Item
#12)
Regent DeConcini stated that the Board was going to review a proposed revision
to Board Policy 2-401 that will delegate authority for approving the
universities’ academic calendars to the Academic Affairs Committee.
Regent DeConcini stated that this item was being deferred until the January 2010
meeting.
Request for Exception to Transfer Credit Limits for Students Pursuing
the Bachelor of Applied Science (BAS) Degree (Item
#13)
Regent DeConcini stated that the Board is being asked to approve an exception to
transfer credit limits to increase, up to 75, the credits that students with the
AAS (Associate of Applied Science) degree from an Arizona community college may
transfer into the BAS degree at the universities.
Stephanie Jacobson joined the meeting for this presentation. Stephanie stated
that this would allow students who complete the Associate of Applied Science
degree at the community college to transfer into the Bachelor of Applied Science
degree with up to an additional 15 credits that would be completed at the
community college.
Upon motion by Regent DeConcini, seconded by Regent Meyer, the Board unanimously
approved an exception to the transfer of credit limits to permit the transfer of
up to 75 credits to the Bachelor of Applied Science degree by students who have
completed the Associate of Applied Science degree at an Arizona community
college and up to 15 additional credits in specific courses, listed in the
executive summary, as specified by the universities.
Proposed Revisions to
Board Policies 5-303 “Prohibited Conduct” and 5-308 “Student Code of Conduct”
(Second Reading) (Item
#14)
Item 14 was removed from the Consent Agenda.
Regent DeConcini stated that the Board was being asked to approve the revisions
to Board Policies 5-303 and 5-308 to comply with a recent change in Arizona law
regarding weapons on campus.
Dr. Culbertson stated that the Arizona Faculty Council urges the Board of
Regents to call for an exemption to this statute. Further, the AFC has voted to
support the call for a direct appeal of this statute in the next legislative
session.
Upon motion by Regent DeConcini, seconded by Regent Boice, the motion to accept
the proposed policy revisions passed with all Regents present voting for the
motion and Regent Meyer voting against the motion.
RESOURCES COMMITTEE (Chair:
Regent Leonard)
President Calderón stated that all of the items under the Resources agenda have
been approved on the Consent Agenda, but he asked Regent Leonard to give a short
update on Wednesday's Tuition and Affordability work group meeting.
Regent Leonard briefly commented on the research grant and contract items on the
consent agenda to acknowledge the items because they represent an impressive
body of research initiatives that the universities have undertaken. The
significance and impact of the resources that these awards bring in are very
important and cannot be overstated.
Regent Leonard stated that the Tuition and Affordability Work Group met to
continue discussions on policies that affect setting tuition in the future. She
stated that it was enlightening to hear the different viewpoints regarding
tuition and affordability and that she enjoyed the interaction between the
students and university staff. Regent Leonard stated that the interaction was
useful and everyone learned a great deal.
She stated that the work group spent a great deal of time connecting the
discussions to the 2020 Vision plan. Sandy covered some of the key concepts of
tuition and affordability that this work group spent time on.
Some of the key themes were: How the new university peers might be reflected in
Board policy and whether they should replace the current 50 state comparison;
Ways to protect and maintain affordability as tuition increases; How the new
system architecture fits into the picture of affordability; How the need for
adequate resources factors into the decisions; and How to define
"affordability."
The final step is for Sandy Woodley to summarize the work group's proposals and
options in a report to be presented to the Council of Presidents in early
January. Sandy will also present a detailed policy brief on affordability and
tuition for the Regents and the Presidents.
Regent Leonard then thanked all the members of the work group for their time and
effort in working through these very important issues.
AUDIT COMMITTEE (Chair: Anne
Mariucci)
Report from the Audit Committee
(Item #29)
The Board received a report on the November 19, 2009 Audit Committee meeting.
Regent Mariucci stated that the Committee reviewed a number of audit reports.
One audit that had significant findings was the construction audit for the NAU
Aspen Crossings facility. The internal auditors worked with an outside
construction auditing firm, and at the end of the day, the auditors questioned
costs totaling approximately $520,000. The management who are working to close
out the remaining contract issues are not the ones who originally managed the
project during planning and construction. There are new people in place with
significantly higher awareness to the risks inherent in construction management
oversight.
As a further step, Regent Mariucci, stated that the committee has asked Lorenzo
Martinez from the Central Office to arrange, and Bob Smith from the University
of Arizona to chair a project to organize a working group to, among other
things, develop standard university’ practices for construction administration;
address what should be done to assure substantive management oversight in real
time; and to identify what should be centralized in construction administration
across the three universities. The committee has also been working on
standardizing the construction contracts and this task is almost complete.
The Audit Committee also looked at what, if any functions, within Audit could be
centralized. A number of specialty areas were recommended for centralization and
the committee will continue to work on making this happen.
Regent Mariucci stated that the committee also had a comprehensive
tri-university review of purchasing cards. The use of the cards is an effective
and efficient way to process purchasing transactions and the internal controls
are that have been put into place are excellent.
HUMAN RESOURCES COMMITTEE
(Chair: Regent Bulla)
(All items presented for approval under this committee were reviewed by the
Human Resources Committee at its November 10, 2009 meeting and are recommended
for Board action unless otherwise stated.)
Multiple-Year
Employment Contract for Athletic Director (ASU) (Item
#21)
Regent Bulla stated that the Board was being asked to approve a four year
extension and certain other amendments to the Multiple-Year Employment Contract
for Lisa Lee Love to serve as ASU’s Vice President for University Athletics from
the execution of the contract through June 30, 2014.
President Crow stated that Vice President Lisa Love has been an outstanding
addition to the team, has driven Sun Devil athletics to high levels of academic
and athletic performance.
Upon motion by Regent Bulla, seconded by Regent Leonard, the Board unanimously
approved the four-year extension and other amendments to the Multiple-Year
Employment Contract for Lisa Love, Vice President for University Athletics at
Arizona State University, according to the terms and conditions set forth in the
Executive Summary.
Proposed Revision to Board Policy
6-804 “Sick Leave” (First Reading) (Item
#22)
Regent Bulla stated that the Board was being asked to review and adopt the
proposed revision to Board Policy 6-804 to add a provision to allow universities
to adopt policies governing the advancement of sick leave. The proposed revision
is submitted for immediate adoption pursuant to Board Policy 1-202(J).
Nancy Tribbensee joined the meeting for this presentation. She stated that this
provision will allow the universities and the central office to advance sick
leave to employees who have exhausted their paid sick leave in the event of a
H1N1 outbreak or other public health threat in the future.
Upon motion by Regent Bulla, seconded by Regent Boice, and given the emergency
nature of the H1N1 pandemic, the Board unanimously approved the immediate
implementation of this policy with permanent adoption of the policy to be made
at the January meeting.
Proposed New Board Policy 6-811
“Leave for the Purpose of Bone Marrow or Organ Donation” (First Reading)
(Item
#23)
Regent Bulla stated that the Board was being asked to review and adopt the
proposed new Board Policy 6-811 to address state law requirements for such
leave. The proposed new policy is submitted for immediate adoption pursuant to
Board Policy 1-202(J).
Nancy Tribbensee joined the meeting for this presentation. She stated that this
policy was being proposed to bring our policies into conformance with state law.
Upon motion by Regent Bulla, seconded by Regent McLendon, and in order to
immediately bring our policies into conformance with state law, the Board
unanimously approved the immediate implementation of this policy with permanent
adoption of the policy to be made at the January meeting.
Proposed New
Board Policy 3-901 “Conflict of Interest” and Revision of Board Policy 6-909.10
“Technology Transfer” (First Reading) (Item
#24)
Regent Bulla stated that the Board was being asked to review the proposed new
Board Policy 3-901 and revision of Board Policy 6.909.10 which will create a
Board level policy on conflict of interest with applicability to Regents and
Central Office and University employees.
Nancy Tribbensee joined the meeting for this presentation. She stated that this
change was being made to this policy to implement a recommendation from the
Auditor General's that the Board adopt a Board level conflict of interest
policy. This revision includes the state law provisions that have always applied
to members of the Board and central office employees. It also incorporates the
conflict of interest provisions currently in the Technology Transfer policy and
provides the Board with more information when the Board is asked to approve
technology transfer conflicts that can arise when a faculty member or employee
is licensing technology from the institution.
ADMINISTRATIVE BUSINESS
Board Meeting Calendar for
FY 2012-2013 (Item
#30)
Regent Calderón stated that the Board was being asked to adopt the FY 2012-2013
Board Meeting Calendar.
Regent Meyer stated that he believed there might be a conflict in December 2012
with finals and if possible could staff look into this matter and if necessary
consider moving the December meeting to another date.
Upon motion by Regent Calderón, seconded by Regent Boice, the Board unanimously
approved the Board Meeting Calendar for FY 2012-2013.
REPORT FROM THE ARIZONA FACULTIES
COUNCIL
Dr. Culbertson stated that in addition to the position taken by the Arizona
Faculties Council regarding firearms on campus, that they want it known that the
effectiveness and credibility of the university academy depends in an essential
way on the presence of a core faculty predominantly composed of members who have
passed through the crucible of the undergraduate, graduate and tenure track
system.
INQUIRIES,
REQUESTS, REPORTS, AND COMMENTS FROM REGENTS AND MEMBERS OF THE COUNCIL OF
PRESIDENTS
President Calderón, on behalf of the Board, thanked President Shelton and
everyone that helped to make this meeting run so smoothly.
Joel Sideman then acknowledged Andrea Smiley and Cathy McGonigle. Cathy has been
with the Board for over 9.5 years and will be greatly missed.
ADJOURNMENT
The meeting adjourned at 12:10 p.m.
SUBMITTED BY
Margaret L. Martin
Secretary to the Board
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